After a Declaration of Residency is completed at the Enrollment Center:
- The forms are emailed to school of attendance (and the new school if the new address moves the student into another school’s boundary)
- The school of attendance should
- Update the address
- Update the name/address verification date
- Update the student demographic form with a “D” in the C/D (STU.U2) field
- Add the special program record
- Program Code is 191
- Eligibility start date is date of the declaration of residency
- Homeless Dwelling type is 120-Temporarily Doubled Up
- Runaway Coding is “N”
- Unaccomp Youth is “N”
- Add red flag. (Red flag comment is optional.)
- Comment should include current date and address on declaration of residency
- Exception: if there is already an active program 191 with a dwelling type of temporarily doubled up, simply add a comment to the comment box with the current date and new address. If the dwelling type is different, add an exit date to the first program 191 record and create a new program 191 record with all the data pieces listed above.
- Update emergency card/binder information
- File the site’s copy of declaration of residency in student’s cumulative file.
- If the student will be switching schools, the receiving school should email Data Center to have the data rolled into their database.